DOCUMENTS, FILES AND FOLDERS
EASILY ACCESS WORK FILES ON A HOLIDAY
Do you often email stuff home, or copy files on disk drives so you can continue with your research/study/work from different locations? Then this is a service you could explore.Office Live Workspace is a new and free service launched by Microsoft. It is a web-based extension to Microsoft Office. Essentially you can have your own free online workstation of sorts where you can save more than 1,000 files such as Word, Excel and PowerPoint, to up to 500 MB of space. You can also password protect your documents and Microsoft claims that the workspace is secure. And of course you can access this database from wherever you are so long as you have Internet connectivity. You can also share your files with co-workers, classmates, friends and family, turning it into a collaboration platform for sharing information, brainstorming ideas, coordinating group projects and editing each others' work.So if you are planning on a holiday, think you may need to do some work, but don't want to lug any discs or your laptop with you, just log on to http://workspace.officelive.com/ and work online!
DELETING UNWANTED FILES IN MS-WORD
Go to file menu, select open and then select the file you want to delete. If you prefer the keyboard, you can press the delete key. But you can use the mouse too, by clicking right and selecting delete in the menu.But what if you want to delete several files at one go? Here’s what you do: To delete files in a sequence: with your mouse, left click on the file you want to start with. After that press shift and without releasing the key take the mouse to the last file and left click again. The whole sequence of files will get selected. To delete files in random: left click on the first file and then press the control key. Don’t release the key until you have selected all the files that you want to delete (by using the left click of the mouse once again).
COPYING LONG FILES
Trying to copy a long file/message that’s come in your email or something that you’ve spotted on the net? You might often have the problem of dragging your mouse from the top of the file to the bottom only to lose control and the selection each time. Instead just select a small portion of the file or message, and click right; the menu bar that comes up will have an option that says select all. Click on this option and your entire file will get selected. Right click again, and select copy.
DOUBLE LINKING – MS-Word & Excel in one file!
We often work in two applications, and that’s when we want changes made in one application to be made in the other, too. So if you’re, say, working in Word and Excel, is it possible to make a table that will appear identical in both applications, even though you are using only one? Yes it is. Here’s how. You first create the table in Excel, and then copy and paste it into the Word window. BUT WHEN PASTING, REMEMBER TO GO TO THE `PASTE SPECIAL’ DIALOG BOX, AND PASTE THE TABLE AS A MICROSOFT EXCEL WORKSHEET OBJECT. THEN CLICK ON THE BUTTON TO MAKE IT A PASTELINK OPERATION. Then click on OK. So now when you decide to edit the table in word, the Excel file will pop up. And that’s where you will make the changes. And if you choose to make the changes in the Excel document, those changes will automatically appear in the Word file. This is known as double linking data between two applications.

DOCUMENTS, FILES AND FOLDERS
Exporting Microsoft Internet Explorer 6 Favorites
Wouldn’t you like to have all your Microsoft Internet Explorer 6 Favorites nicely organized on a local Web page? To do this, you can run Microsoft Internet Explorer and choose File Import and Export. When the Import/Export wizard opens, click Next. Click Export Favorites and then click Next. This next page should display your Favorites folder. If you wish to choose another folder, this is the time to make your choice. Click Next to continue. You can now accept the default folder of My Documents and the file name, Bookmarks.htm, or you can select a new folder and type in a new name. Click Next to save the file and then click Finish to close the wizard. Rename Microsoft Internet Explorer Favorites When you save a URL into the Microsoft Internet Explorer Favorites folder, the names often are very long and somewhat cryptic. However, it's not much of a problem to change those names to something more meaningful. Just choose Favorites to open the folder. Now right-click a URL that you want to change and choose Rename. Type in the new name and press Enter.
AN EASY WAY TO LOCATE FILES
If you are using Microsoft Windows and cannot locate a file, don’t panic. Just click on the start menu and click on `Find’ option in the menu. You can key in the name of the file, and the software will locate the folder in which it is located and display the same to you. If you cannot remember what you called the file, there is still no need to panic. In the `Find’ dialogue box there is an option called `Advanced’. Select that. The dialogue box that opens now allows you to key in the text matter of the file (use key words that you would typed in the file) and locates all the files, and the folders in which they are located for you.
SAVING SEVERAL FILES AT THE SAME TIME
Do you often work in several windows at the same time? Then here's a tip that will be quite useful for you. Did you know that it is possible to save all of these open documents at the same time? When you try to save a single open window, then as you select the FILE menu, you get a `Save' and a `Save As' option. To save all open documents, all you need to do is to hold down the `SHIFT' on your key board and then click `Save All' that will now appear in your FILE menu. MS Word saves all open documents and templates at the same time. If any open documents have never been saved, the Save As dialog box appears so that you can name them.
Arranging Folders In Windows
Have you been moving files in your computer to particular folder(s) frequently? Isn't it a boring chore to copy and paste these over and over? But here is a simple way to stash away important files in a folder robbing the task of its monotony.Let us presume that you have downloaded MP3s from the Net and want to arrange that vast treasure in a single folder. You do not have to cut and paste these into a folder every time you download them. Instead create a shortcut to that favourite folder (say 'MP3 folder') as a Send To item.To do this: right-click on the 'MP3' folder and select 'Copy'.Then select C:\Windows\Sendto. Right-click and click on 'Paste Shortcut'. Voila!Now if you ever need to move any MP3 file from any folder to this 'MP3' folder, all you have to do is right-click on the file, then select `Send To' 'Shortcut to MP3 folder'.You can use this method for any category of files that need to be stored in a particular folder.


DOCUMENTS, FILES AND FOLDERS
Protecting Your Word Document
Remember writing your first love letter, saving it for your sweetheart and then one day...boom, your dad gets to peep into it... just by chance!This is just one of the many reasons why one must always protect word documents, after all unauthorized access does not leave behind pleasant memories.Incidentally, Microsoft Word provides users with password protect to guard documents from unauthorized ingress.Follow these simple steps to protect your documents: •Open the document and click on the `save as' option in the file menu.•Click on `general' option in Tools menu .•Key in your password in the `password to open' box and click OK.•This saves the document from unauthorized editing too.•Click on `save' .So the next time you create a word document, make sure you lock for it for safety's sake, else daddy dearest could be sharing words with you...on Valentines' Day.
SAVE A WEB PAGE AS A WORD DOCUMENT
Often you might be copying a web page when you find an interesting piece of information. What you might not be comfortable with is waiting for a browser to open up every time you want to view this page. So long as the web page is in HTM (this applies even for web pages that you yourself might have created) you can save the Web page as a Word document. Open the Web page in Word and click Save As from the File menu. In the File name box, type a new name for the document. In the Save as type box, click Word Document and then choose Save.
Password Protecting Files
Most of you would know that any basic word document, excel sheet, etc. can be password protected when you save it. If you don’t, then, when you save a file look for Options in the dialogue window that opens up. You will find a `password to open’ and a `password to modify option’. If you want to be double careful, you can set different passwords for both. Or, you may even skip the `password to modify’ option. You can be rest assured that no one other than you will access the file.


DOCUMENTS, FILES AND FOLDERS
Egad! I Did Something I Should Not Have
Did you just move, copy, rename, or delete something you shouldn't have? Not a problem. Windows allows you to undo your most recent action. Right-click the desktop or window (wherever you made the mistake) and select the Undo command. Alternatively, press Ctrl-Z, or, from inside a window, select Edit, Undo..
Lost Everything That I Worked On!!
How many times has this happened to you? Believe us it happens to many. You never know which wrong key was pressed and several hours of hard work seems to have disappeared. Unless your machine has a major virus attack or a hardware problem (such as insufficient memory) you can always retract this unsaved data. Just press CTRL and `Z' together in order to undo the last action. Or go to the Edit tool bar, let the full menu drop down and select the undo or redo options to get your unsaved work back. But as a practise, also keep saving your work as often as possible.
To Avoid Deleting Files Twice Over
For a PC-user who loves working in a clutter free environment, and does a clean up of files regularly, nothing is more annoying then emptying the recycle bin, or the delete folder of the mailbox where the files already deleted once sit pretty. Of course, these folders are lifesavers when you did away something you needed. But when you are doubly sure that you just won’t need what you are looking at, select the file/email message and then use Shift+Delete button. The command helps you get rid of files permanently. And don’t worry, you do get a message asking for confirmation that you want to permanently delete the message. This will help to ensure that you do not get rid of useful files.


DOCUMENTS, FILES AND FOLDERS
Merging The Work Done In Two Applications
We often work in two applications, and that’s when we want changes made in one application to be made in the other, too. So if you’re, say, working in Word and Excel, is it possible to make a table that will appear identical in both applications, even though you are using only one? Yes it is. Here’s how. You first create the table in Excel, and then copy and paste it into the Word window. BUT WHEN PASTING, REMEMBER TO GO TO THE `PASTE SPECIAL’ DIALOG BOX, AND PASTE THE TABLE AS A MICROSOFT EXCEL WORKSHEET OBJECT. THEN CLICK ON THE BUTTON TO MAKE IT A PASTELINK OPERATION. Then click on OK. So now when you decide to edit the table in word, the Excel file will pop up. And that’s where you will make the changes. And if you choose to make the changes in the Excel document, those changes will automatically appear in the Word file. This is known as double linking data between two applications.
Sending Word Document Content through Fax.
Open the word document, which you need to send through Fax. From the file menu select WinFax. This will open WinFax Pro Send Menu. Fill in the following details before sending.In To field: Type the persons NameIn Number field: Type the fax number of the person to whom you are sending. In case of national call Fax, put the STD code also. Do not include any dash "-" or brackates "()".Put your company and subject Line & the content of the cover page. In case of no cover page, just select no cover page from the drop down menu.Insure that your modem is configured for winFax. Send the document by pressing send button.
To Restore A File From Recycle Bin
To undelete a file from the recycle bin do the followings:•Double click on the recycle bin from the icon from the desktop.•Name of the deleted file, original location, date of deletion and the type of file is mentioned. (This should help you figure out which file it is, if you remember the day when you deleted the files!)•Select the file, which you wish to undelete.•Right click the file that you wish to undelete.From the menus, choose restore. The file will be automatically restored in the folder where it was located earlier.
Renaming a File
Here are three ways in which you can do it:•Click on the icon you want to remain. Now click on the text portion. Your curson will be placed within the text cell when you do this, and you can rename a file. Make sure the extention (.doc or .xls is added to the name). Then press enter.•Select the icon, press F2, then edit. Right-click on an icon, select Rename, and then edit.